Accounting Assistant – Haines


Alaska Mountain Guides
Seasonal
Job Overview

Alaska Mountain Guides is hiring for an Accountant Assistant position starting in the spring of 2019.

Expected number of hours – 40-45 hrs/week – 5 days per week
Year round position
Hourly Rate: $14-$18/hr DOE
Starting spring of 2019

DESIRED QUALIFICATIONS:
• Team player, able to work independently, multi task, fast learner, handle conflicting deadlines, remain calm, professional and stay focused. Excellent communicator (written and verbal).
• Bachelor’s degree plus 1 year of applicable experience, or combination of education and relevant work experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
• Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
• Understanding of and ability to apply accounting skills and concepts.
• Knowledge of Generally Accepted Accounting Principles.
• Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
• Demonstrated project management skills and ability to contribute as part of a project team.

PHYSICAL REQUIREMENTS*:
• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone.

WORKING CONDITIONS:
• May work extended hours during peak business cycles, deadlines.

WORK STANDARDS:
• Interpersonal Skills: Demonstrates the ability to work well with office team, and good customer service skills
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all company employment policies

JOB DESCRIPTION
Reporting:
• Reports to Accounting Manager (for Accounting/Bookkeeping functions).
• Work closely with Owners for furthering company operational goals.
• Work closely with Operations Manager/Client Care manager for sales efforts and administration specific responsibilities
• Work closely with Accounting Manager for accounting functions.

Accounting Functions
• Support Accounting Department as necessary
• Record all business transactions and retain all accounting records for all companies
• Support processing functions such as:
o Processing credit card sales
o Accounts receivable & collection notices
o Bill payments
o Receipt processing and QuickBooks entries
• Verify and post accounts receivable transactions to general ledger and other records, following established procedures for processing receipts and cash, and prepare bank deposits
• Support processing of payroll
o Process time sheets, compute and process wage and salary payments and related withholdings, and manage the preparation, delivery, and reporting of payroll processes
• Reconcile Credit Card statements to accurately allocate expenses by Class and Company
• Intercompany service agreements
• Cruise company receivables tracking and invoicing
• Other accounting functions as needed

Sales/Client Care Functions
• Support sales efforts – Answer phone calls and emails from guests looking to book trips. Facilitate booking/sales
• Support Sales, Administrative, and Operations departments with daily responsibilities
o Coordinate with appropriate manager for specific functions
• Support Client Care efforts such as pre-trip emails, post-trip follow ups, Welcome Letters, and paperwork collection – secondary to accounting functions.
• Phone reception – help support phone reception

Other office support functions as needed